The Week Before The Event
- Event listing posted as early as possible at http://secondlife.com/events/.
- Copy/Paste it on a Notecard in Second Life and write a letter accompanying it. Send it to the Metaversed Event Partners as a group notice.
- SLCN contacted and confirmed they have times, name of the guest, etc.
Days Leading Up To The Event
- Speakers contacted (in voice ideally)
- Get their Skype / Call details
- Teach them how to use Mute in Skype and how to Mute SL
- Walk them through the timeline, ensure they have read metaversed.com/guests
- Make sure all speakers are in your Skype list. Make a note somewhere you can find it of what everyone's Skype names are - can get confusing when the list gets big.
- At least one day (preferably two) before the event contact the Event Partners, thank them for their efforts from the previous week, and request confirmation of their participation this week. Assemble a final list of landmarks for distribution the day of the event.
The Day Of The Event
- As early as possible, post a "Join us at..." post to Metaversed. Include the top three venues from last week's event in the description.
- Send a notice to the applicable groups in Second Life as early as possible. Attach the notecard with the landmarks of all Event Partner locations.
- Remain available inworld, through Skype and email. Answer questions from guests and Event Partners.
- 1 hour before the event, send another group notice with the attached notecard of landmarks.
- 15 minutes before the event conference in the guests, host, and SLCN. Walk through the order of events again quickly, and discuss procedure should disruption occur. Reinforce the need to reduce noise and keep sound quality high.
- Send a Twitter alert a few minutes before the event begins, linking the Metaversed post.
- Switch the land's audio media stream over to SLCN's stream.
During The Event
- Let Gary count you in, and introduce the guests. Hit Mute.
- Check the profiles of the guests at Metaversed Island. Keep your SL sound on and listen for people playing sound effects. Watch for brand new, unverified and yet very well dressed avatars - this is an alt account, not a newbie. In the event of trouble, kick/ban first, apologize later.
- 30 minutes into the event, open the notecard with the Event Partner landmarks and go to each one of them. Take a headcount for each, excluding anyone on the other end of the sim not participating in the event. Do NOT make this information public.
- After the event, thank the guests and SLCN. Ending the conference will hang up on everyone so be careful.
After The Event
- Post to Metaversed two days after the event with links to the .MP3 and .MP4, as well as any other articles about the event. Recap what was said without commentary.
- Be sure to include information about the next event, if available.
